Arlene Aguilar, Return to Work Coordinator on Influential Women

Influential Woman · Workers Compensation, Human Resources

Arlene Aguilar

Return to Work Coordinator, City of Fort Worth

Fort Worth, TX

Certifications · Degrees · Memberships

Degree BA in HR Management Degree Insurance Educational Association (IEA) Classes Degree Workers' Compensation Examiner School Cert Workers' Compensation Professional Certification (WCCP) Cert California Adjuster's License Cert Insurance Educational Association (IEA) Certification

Her Story

About Arlene

My journey in Human Resources and Workers' Compensation spans over three decades, beginning when I was just 19 years old as an HR assistant for an aeronautical company. After two years, I sought growth opportunities and landed a position with an insurance company through a temp agency. Although I initially wanted a different role, I became fascinated by workers' compensation when I started entering benefit checks and wondered where all this money was coming from and who was receiving it. This curiosity led me to enroll in Insurance Educational Association (IEA) classes, and I quickly advanced from a temporary position to a permanent role, then to junior examiner within a year. I worked for Superior National Insurance, which was later acquired by Kemper Insurance, and I was fortunate to be one of those selected to transition with the merger. Wanting to understand the employer perspective, I moved to KHS&S Contractors, a construction company in Anaheim, California, where I learned risk management, return-to-work programming, how to write manuals and standard operating procedures, and how to negotiate union contracts. After about four years, I returned to the insurance field with Sedgwick, advancing from junior adjuster to senior adjuster. I earned my Workers' Compensation Professional Certification (WCCP) and obtained my California adjuster's license, which allowed me to handle claims for the City of Newport Beach and the Los Angeles Fire Department. Working with first responders was incredibly rewarding because they face not just physical injuries but also mental health challenges from exposures and traumatic experiences. When I moved to Texas, I resumed my HR career because the licensing requirements here are different - Texas requires an all-claims license, meaning adjusters can be assigned auto and general liability claims in addition to workers' comp, and I really only wanted to focus on workers' compensation. I spent 11 years doing HR work in Texas for medical and trucking companies, often managing their workers' comp needs as well due to my background. I also spent 7 years working for North Texas Area Community Health Center, a 501(c)(3) federally qualified health center that serves low-income families with limited access to healthcare. I became very passionate about this work because these facilities offer comprehensive services including medical care, dental, vision, women's health, pediatrics, and even transportation and food assistance for patients. I was the training specialist there and didn't want to leave, but a mass layoff due to budget constraints forced me to move on. Now, in my current role with the City of Fort Worth, I've found the perfect position where I can combine both of my professional loves - HR and workers' compensation. As the Return to Work Coordinator, I help manage over 460 active claims for a city with over 8,000 employees, with our division of just three people. The majority of our claims involve first responders - fire, police, and EMS. I coordinate with our third-party administrator, manage care, ensure proper authorizations following ODG guidelines, run KPIs, and serve as a bridge between injured employees and the complex workers' compensation system. I have a huge fiduciary responsibility not only to our injured workers but also to taxpayers whose dollars fund these claims. Even though I pursued my BA in HR Management and thought I'd stay purely in HR, workers' compensation kept pulling me back - I even had dreams about handling caseloads, scheduling surgeries, and going to hearings. It became a spiritual sign that this is where my soul was pushing me, and now I've found a place where I can do both for a city that I love.

Her Interview

Ten minutes with Arlene

01What’s the best career advice you’ve ever received?

I've had a lot of mentors that I've looked up to. One of them was Jerry Whitaker, who was our CEO at the North Texas Area Community Health Center, the nonprofit organization where I worked. She was someone I absolutely admired and looked up to during my time there. While I didn't share specific advice she gave me during this call, she was an important role model in my career, particularly during my seven years working in the federally qualified health center sector serving low-income families.

02What advice would you give to young women entering your industry?

Learn as much as you can - that's one of my professional values. Don't cut corners or try to backdoor things. It doesn't always seem like the long way is the best route because you want to see something more immediate. We all have responsibilities, we all have a life to live, and we've got to make our ends meet, but when you put in the work and you take the time to learn, and you even experiment with something that you think you might like, you know, if you get an opportunity to volunteer on your spare time, see if it's really for you. Once you find something that you love, you'll never work a day in your life. And I live that. There are days that exhaust me, but I still come to work and show up every day because I do love what I do. When you can find something that you feel is rewarding, not just because you're getting a paycheck, but rewarding because it's something that you believe in, then it will show in your work. Hard work does pay off.

03What are the biggest challenges or opportunities in your field right now?

To be honest, we're working with a broken system in workers' compensation. The system is broken and it does need some fixing. The biggest challenge is reaching so many people with limited resources and not being able to change the circumstances or the guidelines and the laws behind it that are actually going to help people. People do get help, but sometimes things are delayed. Sometimes we're getting things wrong, and it's not necessarily something that someone's doing wrong, but it's the way that the guidelines are written. Medical authorizations have to be followed in accordance with ODG guidelines, and if something isn't updated in ODG, then we're going to miss the queue when it comes to authorizing care or even picking up compensable body parts or conditions that, according to ODG, are not work-related but in the context of the claim actually were. As a self-insured employer, being able to make those decisions based on medical reports when we have support that something is compensable, but ODG is telling us it isn't - being able to make that override or do what's right on a case-by-case basis is something we can do. But for employees to understand that, and for those who can't get the things they need covered, finding that median and sticking with it is also another challenge. We live in a system where sometimes employees think they can add other stuff that they know isn't work-related, so finding that median is difficult. Being the voice of pushback is also difficult and challenging - how do you do that with compassion when you've got somebody who's still in pain and they still need medical treatment and they can't get it covered under their insurance? How do you deliver bad news like that and still help them in that situation? If it's not just our insurance that won't cover something and their personal insurance won't either, what other resources are available to them that will help reduce their costs out of pocket? Those are the big challenges.

04What values are most important to you in your work and personal life?

One of my most important professional values is to learn as much as you can. I believe in continuous learning and growth throughout my career. I also value hard work and taking the time to do things right rather than cutting corners. Finding work that is rewarding not just because of a paycheck, but because it's something you believe in, is incredibly important to me. I want my knowledge and skills to be used to their full potential, and I want to make a difference and be a contributor. I also have a strong sense of fiduciary responsibility - in my current role, I'm responsible not only to our injured workers and employees but also to our taxpayers, because their dollars are paid directly into these claims. Compassion is another key value, especially when dealing with people who are in pain and going through difficult times, whether they're recovering from injuries or dealing with mental health challenges from traumatic experiences.

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